HotSync Direction
• Update Handheld from Desktop - checking this will download data located in the PocketMoney/ToPalm folder to PocketMoney on the Palm.

The conduit downloads data from any file in the ToPalm with the .qif or .tdf extension depending on the File Format specified. If the Account is not specified in the QIF file then the file name will be used as the account name.

• Update Desktop from Handheld - checking this will upload data located from PocketMoney on the Palm device to a file called “PocketMoney.qif” or “PocketMoney.tdf” located in the PocketMoney/FromPalm folder.

• Upload All Transactions - checking this will upload all transactions from PocketMoney, the current PocketMoney.qif/.tdf file will be deleted before uploading the data.

Leaving this unchecked will only upload transactions that have been changed since the last HotSync, the data will be appended to the current PocketMoney.qif/.tdf file. Since, the data is not deleted it is up to the user to delete the file after it has been imported into a desktop financial program.

• Purge Deleted Transactions - check this to permanently delete transactions from PocketMoney on the handheld. Transactions are only marked for deletion in order for IR Sync to update, delete, and add transactions during the IR Sync process. Deleted transactions continue to use memory so occasional purging is recommended.

This option should be checked if the IR Sync feature is not used.

If the IR Sync feature is used then this option must be unchecked. It is recommended that once per year to purge deleted transaction. IR Sync the Palms to synchronize the data, then check this option and HotSync to purge the deleted transactions to free memory on the Palm device.

File Format
• QIF - select this format if you will be exchanging data with Quicken (version 7 or newer), Mac Money, or other finance programs that support the Quicken Interchange Format.

• QIF-Old - select this format if you will be exchanging data with MS Money, Quicken (version 5 or older), or other finance programs that support the Quicken Interchange Format.

• TDF - select this format if you will be exchanging data with spreadsheets, databases, or other programs that support Tab Delimited Format files.

Date Format
Choose the date format that of the data you will be importing and the format you want to export your data as.

Separator determines what symbol is used to separate the date. mm/dd/yyyy, mm-dd-yyyy, or mm.dd.yyyy.

Number Format
Choose the number format that of the data you will be importing and the format you want to export your data as.

Exchanging Data

Upload from Palm to Desktop: After you set all of the settings in the PocketMoney Conduit Settings window then you can HotSync. When HotSync is completed either a PocketMoney.qif or PocketMoney.tdf file will be located in the FromPalm folder.

Refer to the user manual of your finance or other desktop program for importing and exporting data.

Downloading from Desktop to Palm: Export the data from your finance or spreadsheet program. Move the file to the ToPalm folder. HotSync.

HotSync Scenarios
There are a few different scenarios for keeping your desktop and PocketMoney data up to date. PocketMoney is flexible which means that not all users use PocketMoney in the same way. Personally, I use PocketMoney as my main finance program and I uploaded to Quicken between one and four times a year. Some people update their desktop program every week. Others use the desktop as their main finance program because they might pay bills online and want PocketMoney to capture transactions while they are on the go. And, there are a variety of ways in-between.

Desktop is Main & PocketMoney Mirrors
If your desktop finance program is your main program, but you want PocketMoney to mirror your desktop program then the easiest way to do this is to:

1. Hotsync PocketMoney with ‘Upload All Transactions’ unchecked.
2. Import PocketMoney.qif/tdf into your finance program. Delete the PocketMoney.qif/tdf file or duplicate transactions will be created on the next Import.
3. Pay your bills, print checks, and perform any online banking from your desktop program. (This step could also happen as step 1.)

Now, you have two choices (4A&4B) depending on how much control your desktop program has in exporting data.

4B If your desktop program can export the transactions that you have recently entered on the desktop then export those new transactions. The next HotSync will import the new transactions from the desktop which had not been entered in PocketMoney, yet.

4B If exporting only the new transactions in the desktop program is not an option then you can export all of the accounts and have PocketMoney import everything. Before you HotSync you need to delete all of the accounts from PocketMoney. The easiest way to do this is it to tap the Account Info button next to the account name to open the Account Prefs screen. Tap Delete to delete the account and all of the transactions. Repeat this for all of the accounts you will be downloading from the desktop.
5. HotSync.

Desktop is Main & PocketMoney Balances
If you are only concerned about keeping the balance updated in PocketMoney and do not need every transaction in PocketMoney that is entered in your desktop finance application then the process is a simpler.

1. Hotsync PocketMoney with ‘Upload All Transactions’ unchecked.
2. Import PocketMoney.qif/tdf into your finance program.
3. Pay your bills, print checks, and perform any online banking from your desktop program. (This step could also happen as step 1.)
4. Select an account to go to its account register.
5. Choose ‘Reconcile’ from the Tools Menu. Enter the balance from the desktop application for this account. Tap ‘Reconcile’ and PocketMoney will post an adjustment to this account.
6. Repeat step 5 for all account balances that need to be changed.


PocketMoney is Main & Desktop Mirrors
This is the scenario I use because I always have my Palm with me, but I rarely have my desktop with me. PocketMoney is my main finance application, but a few times a year I upload to my desktop application to generate some graphs or reports that I can’t generate in PocketMoney.

1. Hotsync PocketMoney with ‘Upload All Transactions’ checked.
2. Import PocketMoney.qif/tdf into your finance program.
3. Generate graphs or run reports in desktop application.
4. Uncheck Update Handheld and Update Desktop so PocketMoney is skipped during the subsequent HotSyncs. This speeds up HotSyncing by skipping PocketMoney.

Multiple Users: Multiple HotSync Option
If multiple people are using PocketMoney and HotSycing to the desktop then import the PocketMoney.qif/tdf files into your main desktop finance application and follow the directions for Desktop is Main & PocketMoney Mirrors or Desktop is Main & PocketMoney Balances.



Multiple Users: IR /Bluetooth Sync Option

If you and your spouse both use PocketMoney then the IR Sync option is the preferred way to keep your accounts in PocketMoney in sync because you can synchronize at any time you both have your Palm devices handy.

IR Sync in 3.0 works with IR, Bluetooth, SMS, and other Palm OS supported exchange protocols.

All Accounts
If you and your spouse share your checking, savings, and credit card accounts and to have PocketMoney in sync on both Palms then PocketMoney’s IR Sync option makes it easy.

1. Spouse #1 opens to the Account List screen.
2. Spouse #1 chooses IR Sync from the Options menu to beam transactions Spouse #2.
3. Spouse #2 accepts the incoming beam.
4. Spouse #2 performs steps 1 & 2.

Selected Accounts
If you and your spouse share some accounts, but not all of your accounts then you need to do a couple extra steps. For example, you might have a private checking account and you don’t want your spouse to know what you bought him/her for Christmas so you don’t want to send that account data.

1. Spouse #1 opens the account register that you want to sync.
2. Spouse #1 chooses IR Sync from the Options menu to beam transactions to Spouse #2.
3. Spouse #2 accepts the incoming beam.
4. Spouse #2 performs steps 1 & 2.
5. Repeat steps 1-4 for all of the other accounts.

Selected Transactions
Sort of like Selected Accounts, but with more control. Create a Custom Filter for only the data you want to exchange. Any data being viewed will be beamed. Follow steps in Selected Accounts, but instead of opening an account register, you want select the custom filter criteria.