Expensor



The easiest to use expense tracking program for the Newton

Platform



by Tony Pitman







Main Expense Screen







Description



This is the description of what the expense is for.  It is also

what will show up in the overview box if you push the overview

button at the bottom of the Newton screen.







Date



This is the date of the expense.  It is a Newton date field and

if you double tap it to get a keyboard for typing it will only

bring up the date keyboard.







Amount



This is the amount of the expense.  It is a Newton numeric field

and if you double tap it to get a keyboard for typing it will

only bring up the numeric keyboard.







Category



This is the category of the expense.  When you push the category

button you bring up the category lookup.  This lookup consists

of all those categories that you have entered on an expense

previously.  Every time you enter a new expense and exit the

program or move to another expense entry, Newton checks to see

if the category on the current expense is in the lookup yet.  If

it is not Newton adds it to the list.  There is no limit to the

number of categories you enter (only available storage space).







Client



This is the client of the expense.  When you push the client

button you bring up the client lookup.  This lookup consists of

all those clients that you have entered on an expense

previously.  Every time you enter a new expense and exit the

program or move to another expense entry, Newton checks to see

if the client on the current expense is in the lookup yet.  If

it is not Newton adds it to the list.  There is no limit to the

number of categories you enter (only available storage space).







New Button



The new button adds a new entry to the expense soup and clears

the entry areas on the screen.





Remove All Button



The remove all button removes all of the soups and other

information related to Expensor from Newton.  After selecting

this button you get to confirm that this is what you really want

to do.  If you choose OK a window comes up informing you that

all of the soups are gone and to exit Expensor and remove it. 

You may actually restart Expensor after exiting and you will be

starting as if you had just installed Expensor for the first

time with no data.







Action Button



The action button gives you the normal choices of Print, Fax,

Beam, Mail and Delete.  Printing and Faxing prints a report of

all currently entered expenses.  Expensor is designed to be use

for a period of gathering expenses (for example a trip),

printing out the reports and then clearing those expenses for

the next trip.  It is a very basic application.  This may change

in the future if there is a demand for it.  For this reason,

printing and faxing only give you two types of reports.







The first is ordered by category and the second is ordered by

client.  Both reports look the same except for the order that

the records are in and the sub-total breaks.  For the category

report they are in order by category (I hope this is not being

too obvious) and the sub-totals are after every group of

categories.  The same goes for the 'By Client' report.







As I stated before, if there is a high enough demand for it, I

may add the abilities to keep expenses by date also and then be

able to print a date range, but because of the complexity of it

(and I do claim this to be the easiest expense program for the

Newton platform), I have chosen to keep it simple for now.







Delete expense does just that.  I have also chosen to use the

standard Newton deletion animation of throwing a piece of paper

away.  I hope you like it.







Close Box



The close box closes Expensor.  All entries are automatically

saved like most things on the Newton, so you do not have to save

them yourself.







This concludes the instructions for Expensor.