Memo Fax



The easy to use memo faxer for Newton Platforms



by Tony Pitman







Main List Screen



This is a list of the memos that you have entered.  The first

time you start Memo Fax or after having removed all Memo Fax

data, this list will be empty.  To select one of the memos for

editing and/or faxing, just tap on the name of the memo.  If you

have more than the number of memos that will fit on the screen

at one time, use the up and down arrows at the bottom of the

Newton screen to scroll the list up and down.







New



The new button starts a new Memo Fax.







Remove All



This button asks you to confirm that you wish to remove all of

the Memo Fax data in your Newton stores.  Be careful, undo is

NOT supported here.  One you confirm to remove all data it is

gone unless you re-enter it.







Memo Fax Main Screen



Title



The title at the top of the Memo Fax form is the same as the

title that will appear in the list on the main screen and also

in the Newton Out box when you send a memo as a fax.  You can

make changes to the title by tapping on the title area.  An

entry area will appear that allows you to enter/edit the title.







From



This button brings up the name and number selection form.  See

below for details on using this form.  The name that you enter

in this selection form will appear next to the from button after

you have closed the selection form.







To



This button also brings up the name and number selection form. 

Again see below for details on using this form.  The name that

you enter will appear next to the To button after you have

closed the selection form.

Date



This button brings up an area to enter the date of the memo.  If

you douple tap in this entry area you will get the date keyboard

and not the normal keyboard.







Subject



This button brings up an area to enter the subject of the memo. 

If you douple tap in this entry area you will get the normal

keyboard.







Memo



This button scrolls the memo form up half of the screen and

brings up the normal keyboard.  This allows for easier entry of

the memo body text because the area that you write in is at the

top of the screen and the keyboard will never be over the area

you are entering text into.  To put the form back to normal and

close the keyboard, simply use the close button on the keyboard.

 This will put the form back to its normal position.







You can use the up and down scroll arrows at the bottom up of

Newton screen to scroll the memo text entry area.







From/To Name and Number Selection Form







This form has two entry areas.  One is for the name and the

other is for the number.  You can write in these areas and

double tap to bring up the normal keyboard.







From User Prefs



This button is used to bring the name that is entered in your

user preferences.







Use Name / Use Company



These two radio buttons are used to determine what name will be

used.  These radio buttons apply to both the from user

preferences and the name list.







Name List



This list is built from you name card file.  It is sorted on

whatever each name in your name card is sorted on.  If only a

name is available, that is all that is shown.  If only a company

is available, again that is all that is shown.  If both are

available then both are shown.  The up and down scroll arrows at

the bottom of the Newton screen are active and can be used to

scroll the list.







To choose a name from the list, simple tap on it.  You will

notice that the name and fax number (if there is one) will

appear in the name and number boxes at the top of the screen.

Alphabet Slider Bar



As you move or tap in the slider bar area you will see a letter

of the alphabet appear to the right of the slider bar.  When you

pick up your styles from the slider bar, whatever letter is to

the right of the slider bar will determine where in the name

card list you will be.  If you move the slider to the letter P,

then the list will start with the first name card who's sort key

starts will a P.  You can combine the use of this slider bar

with the scroll arrows to find the name that you are looking

for.  Keep in mind the Use Name and Use Company radio button

settings.  If the wrong one is set at the time you choose the

name, simply pick the other setting and choose the name again.







Close



Use the close box to close the selection form.







Action Button







Fax Memo



Selecting fax memo pulls up the standard fax slip with an

additional slip just below it.  This additional slip is used to

help set the fax number in the normal fax slip.







If a number appears in the Fax Number entry area, it is the

number that was chosen along with the To name.  If this entry

area is blank it is because the name card file you chose did not

have a fax number and you also did not enter one in the Number

entry area on the name selection form.







Update



This button is used to copy whatever number is in the Fax Number

entry area into the Fax # entry area of the normal fax slip.







Add 011



This button is used to add a 011 to the front of whatever number

is entered in the Fax Number entry area.  If a 1 or 001 is

already there then the 011 REPLACES it.







Add 001



This button is used to add a 001 to the front of whatever number

is entered in the Fax Number entry area.  If a 1 or 011 is

already there then the 001 REPLACES it.







Add 1



This button is used to add a 1 to the front of whatever number

is entered in the Fax Number entry area.  If a 001 or 011 is

already there then the 1 REPLACES it.

It would be most efficient to enter all numbers in your name

card file with the area code.  This way you would simply need to

press one button on the slip depending on if you are out of the

area code, out of the country or the number is from another

country.  If it turns out that you are in the same area code

then all you have to do is scrub out the area code.  Scrubbing

is a lot easier than trying to insert.  (I guess destroying is

always easier than creating.)







Once you have gotten the number the way you want it simply tap

on the Update button and the number will be copied to the Fax #

area of the normal fax slip.  You will notice that Memo Fax does

not copy the name into the Name area of the normal fax slip. 

This is because if you have a lot of names in your name card

file, your Newton will take a long time to look up this name. 

Since this is a quick memo and I would not recommend using a

cover sheet, looking up the name does not serve any purpose.  It

will simply slow you down.







Delete Memo



Selecting delete from the action button menu will delete the

current memo.  I hope you like my use of the delete animation.







This concludes the instructions for using Memo Fax.  I hope it

turns out to be very useful to you.