TimeMan
A Time Recorder and Expense Tracker for the Newton OS

Contents
1	Welcome and Registration	
1.1	About TimeMan	
1.2	System Requirements	
1.3	Registering TimeMan	
1.4	Contacting Stand Alone Inc.	
1.4.1	Business Hours	
1.4.2	Email	
1.4.3	Phone	
1.4.4	Regular Mail	
1.4.5	World Wide Web	
1.5	Reporting Bugs	
1.6	Version History	

2	Installation 	
3	Basics	
3.1	Getting Started	
3.1.1	Projects	
3.1.2	Creating a New Project	
3.1.3	Editing Projects	
3.2	Filling Out the Task Slip	
3.2.1	Creating a Task	
3.2.2	Task Slip	
3.3	Billing Your Time	
3.3.1	Using TimeMan as a Timer	
3.3.2	Recording Billing Times	
3.4	Performing a Regular Cost Entry	
3.4.1	Cost Entry	
3.4.2	Car Costs	
3.5	The TimeMan  Button	

4	Views and Filters	
4.1	Views	
4.2	Dates	
4.3	Viewing Time	
4.3.1	Task List	
4.3.2	Sorted List	
4.3.3	Pie Chart (Cost)	
4.3.4	Pie Chart (Time)	
4.3.5	Calendar	
4.3.6	Projects	
4.3.7	Notes	
4.4	Filters	
4.4.3	Filtered Clients	
4.5	Routing Button	
4.5.1	Printing	
4.5.2	Compression	
4.5.3	Import Meetings	

5	Preferences	
5.1	Alarms Preferences	
5.2	Cost, Date, and Time	
5.3	Projects Rates	
5.4	Fonts	
5.5	Date Searched	
5.4.1	Search by Amount of Days	
5.5.2	Search by Specific Week	
5.5.3	Specific Dates of the Month	
5.6	Rounding	
5.7	Floating Button
5.8	Print Options 	

1	Welcome and Registration

1.1	About TimeMan 
Welcome to TimeMan, an application that helps you keep track of your time. 
It acts as a time, to track your time while you are working, or you can 
enter your time in after you are finished. It displays your time in different 
formats, and automatically computes your billing.

Included in this archive are the following packages:

´TimeMan.pkg 
This is the software package that you need to install on your Newton

´TimeMan.pdf 
This is the usersÍ manual for TimeMan. 

´TimeMan.txt 
This is a text only format of the usersÍ manual. If at allpossible, use the 
pdf version of the manual as it has layout and graphics that cannot be 
included in the text version. The pdf version of the manual is viewed using 
Adobe¬ Acrobat Reader¬. This can be obtained free of charge at www.adobe.com.

´SAStuff.txt 
A list of all of the software available from Stand Alone Inc.

´SA reg.pkg 
If there isnÍt a registration option under the i button, install
this package to register your software.

1.2	System Requirements 
TimeMan requires Newton OS 2.0 or 2.1, and a
Message Pad 120, Message Pad 130, Message Pad 2000, Message Pad 2100, or
eMate.

1.3	Registering TimeMan 
The TimeMan Demo will work for a 30 day trial period. At the end of the 30 
Days, it will stop working. To avert this tragedy, you will need to get in 
touch with Stand Alone to register your software. You can register with us 
by several different methods.

You will need to include the following information, no matter how you choose
to register. Most importantly, you need to include your name EXACTLY as it is
entered in your Newton, including spaces. We use this to generate your
password, so it must be precise. You will need to specify which programs you
wish to register, and include payment for each of them. We accept Visa,
Mastercard, and American Express. If you are using normal mail, you can send
us a check as well. Make sure to include your card number, the expiration
date, and what type of card you are using. You also need to give us a way to
get in touch with you. Email is the preferred way, followed by your address
and phone number. An Email address is not strictly necessary, but it will
result in much faster service.

For instant gratification, register by phone, and pay using Visa or
Mastercard. To do so, call (773) 477-2492 and we will give you a password
right over the phone.

Alternatively, you can send us a check to the address below.

You can also Email us one of several ways. The application has a Register
section under the  button. Tap on that to open up a registration slip. If you
fill out that slip, and have an Email client on your Newton, it will
automatically Email us and we will send you a registration code. You could
also just Email us the relevant information from your Newton or a desktop
machine, and weÍll send you a code. If you are registering through
Compuserve, use, GO SWREG.

Once you register, you will receive a password from us. You can install this
password one of two ways. There is an option to Enter Password under the 
menu. Tap on it to bring up a screen that has a space to enter the password.
Alternatively, just install the SA Register package enclosed in the TimeMan
archive. Select ñTimeManî from the pop-up menu at the top, and enter the
password. You should get a message confirming the password. Afterwards, you
may remove the SAS Register application from you Newton.

1.4	Contacting Stand Alone Inc. 
There are several ways to get in touch with us here at Stand Alone, Inc. 
Email is the preferred form of communication, but whatever works for you is 
fine. If you have any questions, comments, suggestions or compliments, please
don't hesitate to contact us through any of the methods listed below.

1.4.1	Business Hours 
Stand Alone is open from 9 AM to 9 PM Monday to Friday, and 10 AM to 4 PM 
Saturday and Sunday. These times are CST and GMT -5.

1.4.2	Email 
internet: 		info@standalone.com 
AOL: 		Std Alone
CompuServe:	76342,3057

1.4.3	Phone 
Voice: 		(773) 477-2492 
Fax:		(773) 477-2579

1.4.4	Regular Mail 
Stand Alone 3171 N. Hudson, Suite 1 
Chicago IL, 60657,
USA

1.4.5	World Wide Web 
http://www.standalone.com

1.5	Reporting Bugs 
If you find a bug in our software, it would be helpful
if you reported the bug to us. To report a bug, please Email us with Bug
Report Request in the subject line.	 In the Email, include the following
information:

´What type of Newton you are using (i.e. MP 2000) 
´The version number of the system software (i.e. Newton OS 2.1) 
´The software name and version number (i.e. TimeMan 1.03) 
´The error number 
´A brief description of how we can recreate the error 
´Your name and Email address so we can contact you when the bug is fixed

When reporting bugs, it is best to Email us, rather than calling, so that the
programers have a written record of the information they need to solve the
problem. As soon as we receive your Email, the programer will examine the
problem, and fix it.. Because our programers are busy creating software, it
can take a while for them to reply, but they will release a new version of
the software that fixes the bug as soon as they can.

1.6	Version History 
Version		Date			Notes 
1.0			July 1,1997		First Public Release 

2	Installation 
The first thing that you need to do to get your software up and running is 
to install it on your Newton. To do this, you need to have Newton Backup 
Utility, or Newton Connection Utilites, set up to talk to your Newton. If 
you have problems with this part of the installation, pleast contact  consult
the documentation that came with your Newton. Once Newton Backup Utility is 
set up, just follow the steps listed below to for each of the packages you 
wish to install.

1. Open the Newton Backup Utility , or Newton Connection Utilties  on your
Desktop machine.

2. On your Newton, go to the Extras Drawer and tap the Connection icon .

3. Once the Newton Backup Utility has loaded on your desktop machine, make
sure your cables are connected and tap the  button on your Newton.

4. For each of the packages you wish to install, do the following:

	´ Tap the Install Package button in the Newton Backup Utility

	´ Go to the folder where your packages are, and select the desired package.

	´ Click on the ñInstallî button 
	
3	Basics

This chapter provides the TimeMan user with a basic understanding of how to
use TimeMan. A few step-by-step guides are included to make it easy to learn
how to use TimeMan.

3.1	Getting Started 
To use TimeMan, tap on the TimeMan icon in your Extras drawer. This starts 
the program. When you first use TimeMan, you have no information to display, 
and the TimeMan Icon appears in the Main Slip.

3.1.1	Projects 
To start using TimeMan you should establish one or more
Projects. Projects are used to define your rate of pay for different tasks.
If your profession requires two jobs and you bill differently for each one,
you need to make two projects. You may also want to have multiple projects
for different clients. If you bill a standard rate for pay for all of your
projects, then just create only one project.

3.1.2	Creating a New Project 
To create a new project tap the New  button.You will get popup list of 
options.

Tap on Project to produce a new Project slip.

By writing or typing, enter a name, kind, number, level, or other signifier
for the type of project this will represent next to the word Project . Next,
enter a rate of billing for this project next to the default rate line. The
default rate is $80.00 per hour. If you want a different default rate to
appear in this slip, please see Section 5.3. You can also change the rate on
this screen, but it will only change the rate for this specific project.

3.1.3	Editing Projects 
After you enter your information into the Project
slip, you have several choices. Tapping the New Task  button  will send you
directly to the task slip, and saves this particular project and rate. You
may choose the Delete  button  to remove this Project. Removing a Project
does not delete the tasks associated with the Project. If you want you enter
more projects, or if this is your first time using TimeMan, you  should
become  familiar with the Edit Projects slip. Tap the Close  button to go to
the Edit Projects slip. This saves the Project and rate information that you
have entered.

The name of the Project you entered appears in this screen. If you want to
create another Project tap the New  button , which will produce another
Project slip. To delete this project, or change the default billing rate or
project name, tap on the projectÍs text, in this case ñyour projectî,  to
return to the Project slip.

3.2	Filling Out the Task Slip 
A Task in TimeMan is a account with a client
or clients to which you attribute billing.

3.2.1	Creating a Task 
To create a Task from the Edit Projects window, tap
the Close  button and tap the New  button for a list of options.


Select Task from the list to produce the Task Slip.

3.2.2	Task Slip 
The Task Slip is where you will be doing most of your
billing. Fill out each of the categories as detailed in the following steps.

Step One: Assign your task a name. Name your task next to the Task Line. Once
you have entered one or more Tasks, the Task Diamond includes a list of tasks
that already exist.

Step Two: Select a Project. The Project Diamond is a menu of the different
Projects you have created. Tap on the Project Diamond for a list, and tap on
the appropriate Project. You can also use this menu to group tasks together
under a project.

Step Three: Select a Client. The Client Diamond menu accesses your Newton OS
computerÍs built-in Names files. For more information on how to use the
Newton OS Names, please refer to your Newton OS computerÍs UserÍs Manual.
Before you have Clients established in TimeMan, tapping on the Client Diamond
menu only lets you add new clients.


As you add Clients to your Tasks they will appear in this popup menu for
easy access.

You may either choose one of the Clients you have already selected or
you may add a new one by tapping on New Client.

Step Four:	Identify Your Task. The Pattern Diamond Menu assigns a
particular pattern to this task sheet. This pattern will be
represented in different views, such as the pie chart or calendar. Use common
sense when picking patterns so that your tasks are easily
distinguishable from each other.

To select the pattern you want, tap on the pattern with your stylus.

5) Give Your Task Dates. The Date diamond will allow you to select a time
period to view for each Task. You can include time entries outside of the
bounds that you select, but they will not be shown. Tap on the Date diamond
for a date picker.

To adjust the date tap on the diamond next to 1 week, or tap on the calendar
to produce a popup menu.

You may select one of the given time frames, or select Ongoing. If you
select 2 weeks and tap on a start or a stop date, your computer
automatically adjusts the other date. If you want a specific time period not
listed in the above menu select the Ongoing feature. This allows you to
select start and stop dates that are independent of each other.

Step Six: Done! You are now done filling out a Task Slip. Tap the Close 
button to save the task information you just entered.

3.3	Billing Your Time 
You may bill your time in one of two ways. TimeMan
can used as a timer, or you can fill out your times after your are done
working. To do either of these, go to the Task Slip where you want to start
billing. If you have not filled out a task slip, please refer to Section 3.2
to create a new task slip.

3.3.1	Using TimeMan as a Timer 
To use TimeMan as a timer, follow the steps below.

Step One: Open a Task Slip. Open a Task Slip when you want to start billing.
If you have difficulty getting to your Task Slip, go to the TimeMan Main
Slip. This can be done from most slips by tapping on the Newton OS built-in
Overview button adjacent to the built-in scrolling arrows. Next, tap the View
button. This produces a popup menu. From this menu select Task list. All of
the Tasks you have created appear in this menu if Tasks with Data is
unchecked under the Show button. If you do not have any tasks here, you have
not created one yet.

Step Two: Start the Timer. Tap on the New  button. This produces a popup menu
with options of Time entry or Cost entry.


Select Time entry from the list to produce the Calendar Picker.

Tap the Set  button  to close this slip and it will appear under that task in
Bold. Depending on the Preference settings, this may stop other active times.
For more information on Preferences, please see Chapter 5.

Now you may close this slip and close TimeMan if you desire.  You can even
turn off your computer.

Step Three: Stopping the Timer and Recording the Time. Return to your Task
Slip and tap on the bold text. Doing so returns to you the Timer.

Tap on the Stop  button to stop your billing and then tap on the Close  
button to save this billing. The Note  button allows you to take some notes
if you desire. If you do not want to bill this time, tap on the Delete 
button.

3.3.2	Recording Billing Times 
The alternative to using TimeMan as a timer
is to input your hours after you have worked. To perform time entries in this
fashion, follow the steps below.

Step One: Go to the Task slip where you want to record your billing.

Step Two: Tap on the New  button and select Time entry.

Step Three: Use the Date and Time Picker through the Stop Timer  button.
After tapping on Timer entry, you find the familiar Calendar picker. You can
not change the date on the calendar, unless you stop the timer first.

Tap on the Stop Timer  button. This changes the slip from the Timer to a
timer recording device.

You may now pick any past date month and year for your billing. TimeMan will
not allow you to record future times for billing.  Tap on the arrows on
either side of the given month (September in this example) and tap on the
date you worked. The upper time represents the starting time and the lower
time represents your ending time. Tap on the upper half of the hour or
minutes to move the time forward or on the lower half to move it backward.
The clockÍs increments of movement are determined in Section 5.6.

If you want to stop the timer, tap on the stop button. You may add comments
to this slip by tapping on the Note  button. You may select the Delete 
button to delete the timer entry or the Stop  button to end your billing.

3.4	Performing a Regular Cost Entry 
You may need to include purchases in your billing statement. TimeMan allows 
for Cost Entries and Car Cost Entries. Cost Entries are generic for essential
and billed purchases.

3.4.1	Cost Entry 
To perform a Cost Entry, follow the steps below.

Step One: Go to the Task Slip where you want to record your billing.

Step Two: Tap on the New  button and select Cost entry.

Step Three:  Fill out the Cost entry Slip. The Cost Entry slip includes a
field for the Task, the time, the description of the purchased item, and the
cost of the item.

The Task menu and the When menu display the current Task; and the current
time and date, respectively. You can change either by tapping on the diamond.
There is an Item menu and a Price menu as well. These menus accept keyboard
or writing entry,  as well as selections from the pull down menus. The Item
menu remembers your entries. Suppose you enter ñcomputer scanningî into the
entry line next to the Item menu. The next time you tap on it, ñcomputer
scanningî will be a part of the menu. Selecting a choice from the Item menu
brings you to the selected item, and does not create a new one.

The Price menu operates differently. It has a set standard group of entries.

Either select a number from this group, or enter the exact price on the line
next to the price diamond.  When you are done, tap on the Close  button to
save and bill this item. You may make another Cost Slip by tapping on the New
 button. Alternatively, delete the slip by tapping the Routing  button and
selecting Delete.

3.4.2	Car Costs 
Possibly the most commonly billed expense is car related
costs. In TimeMan, car costs have a dedicated entry slip.

Step One: Go to the Task Slip where you want to record your billing.

Step Two: Tap on the New  button and select Cost entry.

Step Three: Tap the box next to Car Costs, which may be found in the lower
left corner of the Cost Slip. The slip will change and there will be a check
in the 		Car Costs   box.  You may check this box again to return to
the 		normal Cost Slip.

Step Four: Fill out the Car Costs slip.

If you have already tried filling out a Cost slip, the Car Cost slip should
be fairly familiar.

The Task menu and When menu operate as they would under the regular Cost
slip. The starting mileage and ending mileage should be entered as the appear
on your odometer. Tap on each line, and write or type your mileage.  The cost
is computed as a price per mile in dollars, so make certain that you use a
decimal when applicable. That is to say, if you enter 50 the Newton will
assume that this is 50 dollars, not 50 cents. Miles and cost are computed by
TimeMan.

3.5	The TimeMan Button 
The TimeMan button gives you a quick way to
activate or deactivate tasks. Using the Preferences described in Section 5.7,
you can place the button at various locations on the screen. When you tap on
the TimeMan button, it will show you a list of all of your tasks.

Any task listed below the dotted line is active, and recording your time at
work. Any above the dotted line are inactive, and not recording your time.
Tap on an inactive task to activate it, or an active task to deactivate it.

You can also decide to have the TimeMan button show both your tasks and
projects.

Under the Rounding preferences described in Section 5.6 there is an option to
have only one task active at once. If this is selected, then only on active
task will be show. If you activate an inactive task, then it will replace the
active task. The previously active task is then made inactive. 

4	Views and Filters 
TimeMan has an extensive assortment of features and abilities for 
presenting, printing, analyzing, viewing, and billing your time entries.
Learning to use these features will give you insights on your work schedule
and time/money usage. Taking advantage of TimeManÍs ability to print
professional billing statements from your MessagePad, for example, may free
you from having to return to the office every time your need to print out a
billing statement.


4.1	Views 
TimeManÍs array of features allow you to view your time entries
in several different formats and styles, which makes analysis of your time
and billing information as convenient as possible. Views will apply to the
time period you have selected. To look at a particular billing cycle or time
period select the dates you wish to look at with the Date Picker at the top
of the screen.

4.2	Dates 
To access the Date Picker tap on the diamond next to the word
Date in the upper right of your Newton OS screen. The default time period is
set in the Date Searched Preferences, described in Section 5.5.

Select the period of time you wish to examine by tapping on the diamond menu
at the bottom of this Date picker. This gives you a menu of options.

If you choose one of the preset periods, TimeMan automatically computes a
Stop Date for any given Start Date selected and a Start Date for  Stop date
select. Therefore, if you select 1 Week and tap on Saturday October 18 for
the Start Date, TimeMan will automatically select the Stop Date as Friday
October 24. If you have a billing cycle not represented by this picker, or if
you wish to look at specific set of dates, simply tap on Ongoing, which will
allow you to Choose the Start Date and Stop Date you desire.

4.3	Viewing Time 
TimeMan offers a wide array of options for viewing your
time. Tap on the View button  and select from one of the options given. The
one you are currently viewing has a check next to it.

4.3.1	Task List 
In Task List mode there are four columns. From right to
left the columns are: specific tasks, date/times, hours billed over total
billing costs, and notes. Since this is a task list, each tasks will have all
of their bills below the task in order by date.

Tapping on the task description brings up the descriptionÍs Task Slip. You
may tap on the date and times for a Date Picker, allowing you to edit time
entries just as you would in the Task Slip. You may change the rate of pay by
tapping on the time and dollar category.

Tap on the Billing Rate menu and select from the list or write in your hourly
rate next to the line.

The right most category is the notes category. Any notes you have taken
regarding a particular task will appear in this corner. You my tap on the
Note icon  for a popup list of notes.

Tapping the items above the dotted line, Checklist, Note, and Outline, allows
you to create a Note of that kind from the built-in Notes feature. The item
below the dotted lines are notes you have taken. Tap on a note to view it.
For more information on Notes refer to your MessagePad or eMate UserÍs
Manual.

TimeMan notes are stored in a special TimeMan Notes soup, rather than the
built in Notes soup. This just means that they are stored in a separate
location in the NewtonÍs memory than the normal Notes, so they are always
found together.

4.3.2	Sorted List 
The Sorted List viewing option operates  in a similar
fashion to the Task List. The only difference is the option to sort the list.
At the top of the screen, just under the Date Picker, there is a new
operand: the Sort By diamond menu. Tap on this for a menu of three sorting
options.

The Time option sorts the list of Tasks by the most recent time first. The
Task option sorts by TasksÍ date. The Tasks are shown from the most recent
task to the oldest in accordance to its first time/cost entry. When you sort
by Project, tasks are sorted by projects, and then tasks.

4.3.3	Pie Chart (Cost) 
Tap on Pie Chart (Cost) to get a view of the total
billing costs in a pie chart.

Each pattern you assigned to a particular task appears here as a slice of
this pie chart. Each slice is a percentage of your total billing costs.
Tapping on a pattern returns you to the task that it represents.

4.3.4	Pie Chart (Time) 
Pie Chart (Time) produces a similar chart to Pie
Chart (Cost). This chart, however, counts the amount of time you have spent
on different projects.

4.3.5	Calendar 
Calendar produces a calendar view of a chosen interval of
time. A pattern appears for your tasks in bars occupying the times that were
recorded for that particular task. If the time period is set for longer than
a week, you will have to use the scrolling arrow to move through the weeks.
The Date picker at the top of the calendar lets you sets the shown interval
from between one day to two and a half weeks.

4.3.6	Projects 
The Projects selection will produce the Edit Projects slip
described in Section 3.1.3.

4.3.7	Notes 
Notes displays notes that you have taken in TimeMan. Because
TimeMan keeps its Notes in a separate soup than the built-in NotePad Notes,
it will only show your notes that were taken through TimeMan.

To view one of these notes tap on the noteÍs icon. While these Notes are
separate from the built in Notes, use them just as you would the normal
Newton Notes. For more information on using the built-in NotePad feature
refer to your MessagePad or eMate UserÍs Manual.

4.4	Filters 
When reviewing or presenting your work week through TimeMan,
you may find a time when you want to display only relevant information, such
as time spent on a particular project, time spent with a particular customer,
or only items with data. In TimeMan, you access Filters through the Show
button.

Tap on item you want to use to activate that filter. Activated filters will
have a check next to them. To deactivate Cost Items Only or Time Items Only,
tap on Cost and Time Items, to deactivate Filtered Projects or Filtered
Clients tap on All Projects and All Clients respectively.

Tasks With Data Only is a toggled feature that is turned on and off by
tapping on the feature. That is to say, if it is on and you wish to turn it
off tap the Tasks With Data Only text to turn it off. If it is on, only
projects with data are shown, no matter what other filter options are chosen.

4.4.1	Using Multiple Filters 
Filters may be used in any combination and
order you desire. If you select Cost Items Only, TimeMan will only show and
display items entered as costs, including car costs. Alternatively, you may
tap on Time Items Only to display only time entries. This is particularly
useful if, for example, you charge a  lot of cost items and want to see your
revenue from your hourly work. The Tasks With Data Only selection will, when
activated, display tasks for which you have time entries or cost entries,
filtering out any task  that you have set up and not yet started running.

4.4.2	Filtered Projects and Filtered Clients
Follow the steps below to
use Filtered Projects.

Step One: Tap the Show  button.

Step Two: Tap on Filtered Projects from the menu.

Step Three: A popup menu of your project will appear.

Check the Projects that you want to include in this filter by tapping on each
project.

Step Four:  Tap anywhere to close the menu and activate the filters. To
deactivate the filters tap on the All Projects selection from the Show button
main menu. If you already have filtered project selected, you may select it
again to 		change the filter. Tap on checked items to uncheck them.

4.4.3	Filtered Clients 
The Filtered Client feature functions a little
differently.

Step One: Tap the Show button.

Step Two: Tap on Filtered Clients from the menu. This accesses your Newton
deviceÍs built-in Names feature.


Step Three: Check the names of the people you wish included by tapping the
box next to their names, unchecked client will be filtered.

Step Four: If you have already selected filtered clients, you can modify the
filters by following the steps from Step 1, and tapping on checked clients to
remove them from the list of filtered clients.


4.5	Routing Button 
The Routing or Action  button contains a menu with your
printing and fax options, as well as the ability to compress your TimeMan
notes, and the ability to import meetings.


4.5.1	Printing 
Recognizing the need for invoices with professional
quality, TimeMan was designed to give you the options necessary to present
billing to your clients printed directly from your MessagePad or eMate. To
print an item, select Print Item from the Routing  button menu.

When Print Item is selected, your computerÍs built-in print slip will appear.
If you are unfamiliar with this Printing slip, please refer to your
MessagePad or eMate UserÍs Manual, which covers this feature in detail.

TimeMan provides two different formats for printing. Tap on the Format menu
for a  choice of options.

You may select either Chart or Summary by tapping on the text of the option
you want. A check will appear next to the selected format.

If you want a preview of your form, tap on the Preview  button. TimeManÍs
previews have been designed to appear as accurately as possible on all of the
different Newton devices, but because a full 8.5 by 11 paper is being
represented on the size of a Newton screen, you will see only a
representation of the image that will be printed.

Example 1: Chart Printing Preview

Example 2: Summary Printing Preview:

It is important to select a font size that will print well. Select a font
size between 9 and 12 points; 10 is probably the best looking for printing,
and 12 is better for a fax. If you use a font size that is too large, your
forms will use hyphens for many different items, and the document will look
unprofessional.

If you set the print font too large, the Newton will break months and numbers
down to fit in their boxes or spaces. This will look highly unprofessional
and is completely unnecessary.

4.5.2	Compression 
Compression is used to simplify your time reports. Use
compression if it is necessary only to know how many hours were worked in a
day, and not exactly when the work was done. To use compression, choose the
compression option from the popup menu under the Routing  button.

Tap on a task to select it to be compressed. When you have decided what tasks
you want to compress, tap the Compress  button to compress them.

You then have the choice to compress the task by day, or do a complete
compression. Compression groups all of the time worked in a day into one
block, starting at 12 AM. You can also use the Complete Compression option to
compress longer blocks of time. It compresses all time from a specific task
into one block of time at the tasks starting date.

Compression can not be undone, so make sure that you really want to compress
your times before compressing.

4.5.3	Import Meetings 
It is also possible to import your meetings taken
from your NewtonÍs built-in Dates feature, or from the date book management
program DateMan», also from Stand Alone. To import meeting select Import
Meetings from the options under the Routing button .  A slip will appear
allowing you to move your meetings over to different tasks.

The meetings appear on the left side of the slip and the tasks appear on the
right. Select the meeting that you want moved to a task by tapping on the
checkbox next to the description of the meeting. To place these meeting under
a task on the right side, tap the text of the Task. You can also import a
meeting by dragging it to a task. Notes that are added to meetings will have
the text ñTMî added to them in the datebook. 

5	Preferences 
TimeMan is designed to be flexible enough to accommodate almost any 
professionÍs billing and time management styles. The preferences give you 
control over many aspects of how TimeMan behaves, and how it can serve your 
specific needs and preferences.

To access the TimeMan preferences, first tap the Information  button.

Select Prefs from the popup menu. The slip that appears is the TimeMan
Preferences Slip.

Each item in this list is a preference category. Tap on the text or icon for
any one of these to access its preferences.


5.1	Alarms Preferences 
One of the many features that TimeMan offers is
alarms for many different things. To set alarms for specific things tap on
the Alarms  selection in the TimeMan preferences slip.

As an option, you may turn off the alarms by tapping the box next to No
Alarms. This is convenient in many cases, such as a holiday that occurs
during a Tuesday for which you have three alarms set. Simply tap this box to
nullify those alarms and tap the box again the next day to restore them.

Your choices for setting alarms are quite extensive in TimeMan. Follow the
steps below to set an alarm.

Step One: Tap on the new  button and the Set Alarm slip will appear.

Step Two:  Tap On for a popup list of days.

Step Three: To set the days of the week the alarm is active, tap on the day
or days on which that you want alarm the alarm to sound. Next to each day
that you tap a check will appear. Tap on a day with a check and you
will remove it form the alarm days. For example: if you want to have
an alarm for Monday, Wednesday, and Friday; tap on each of these days.

Step Four:  Set the duration. To set the duration tap Duration. This produces
a Calendar picker from which you may designate a duration for the timer.

You may choose your own time period by tapping on the upper and lower
part of each numberÍs box. For example, if you wanted the stop time
to be 10:15 you would tap on the upper part of the 9, making the time 10:30
the lower part of the 3 twice, making the time 10:10,  and the upper part of
the zero five times to make the time 10:15. You can change the interval that
the time moves with each tap of the pen through the Rounding Preference
described in section 5.6. If you tap on the AM/PM space it will jump ahead 12
hours. If you tap on it again it will go back 12 hours to where it was
before. Alternatively, you can use the diamond menu beneath the times to
reflect an interval. Tap on the diamond for a list.

Select an duration buy tapping on the appropriate number.

Step Five: Set the frequency The frequency determines how many alarms occur
during your alarm duration. Tap on the frequency diamond to set an interval
for the alarms.

The alarm will chime once on the start time and then chime again as per
the frequency you have set. If the frequency is great than the
difference between your start and stop times the alarm will only
occur at the start time. Change the frequency by tapping on the
upper and lower parts of the numbers. You cannot create an alarm that
chimes more often than once every ten minutes„to chime more often would
cause needless battery drain.

Step Six: Set the alarmÍs conditions There are several different choices as
to what you want an alarm to do. 	Select an option by tapping on the radio
button next to the description. Warn Me when a task is Active will alarm you
under the condition that you have an active task. This is a good way to make
certain that you do not leave a task on long after you have stopped working.
If you leave work at six you might want to set this alarm to occur at this
time, for example. Warn Me when no task is Active, conversely, will notify
you if you are not currently billing your time. Stop All Active tasks will
alert you and  end any current billing. If you select Open TimeMan, TimeMan
will automatically open at the set alarm time.

5.2	Cost, Date, and Time 
The Cost, Date, and Time preferences give you
control over the appearance of your billing times.

Under the Display Date as text, tap on the radio button adjacent to the date
format you want. You may choose between  display your time entries as hours
and minutes, (i.e. 8:30) or as tenths of an hour (i.e. 8.50).  The two entry
lines at the bottom of the screen will allow you to designate a price prefix
or suffix or both. The default entry is $ next to Price Prefix, so that your
dollar costs appear in a fashion such as $100.00. You can change the Price
Prifix and Price Suffix to suit any currency.

5.3	Projects Rates 
The Project Rates preference allows you to adjust the
default rate that appears in the project slip, and the rate for tasks with no
projects. You can change the rates when making a new project, or when editing
the task time entries.

You may choose to write in another project rate or tap on the Project Rate
per Hour diamond, which produces a popup menu of options.

If one of these rates suits your needs, simply tap on it.

5.4	Fonts 
Under the Preferences Main Slip tap on the word Fonts. This
preference will produce a new slip that will allow you to choose the screen
fonts and the fonts used in printing.

You may alter the program and printing fonts independently. Beneath the
printing and program fonts there is a sample of what the fontÍs appearance.
In choosing a print font, make certain not too set the size to over 12
points, and 10 is best. Larger fonts look unprofessional because numbers and
words will require hyphenation to fit into their given spaces. To change a
particular font tap Font for a menu.

To set the font tap on the text of the font description. Next choose the size
of the font by tapping on the font diamond and select the desired font size.

Select the font size by tapping on the desired selection.

5.5	Date Searched 
Designed to accommodate all potential billing and pay
periods, the Date Searched preference allows you to set the default time
period for TimeMan. With this option TimeMan uses the time period you have
set for views, billing printouts, and other displayed information.  This may
be easily and quickly changed with the date picker for time when you need to
information about a time period that is not a standard billing cycle for your
company.  From the preferences Main Slip tap on the Date Searched selection.

5.4.1	Search by Amount of Days 
The three selections at the top of the slip
determine the basic time period you want for default. If you want a time
period from a number of days before and after the current day, tap the radio
button next to Search By amount of Days, as in the slip above. To adjust the
days, tap on the search diamond for a picker.

Tapping on the upper half of either number increases the spread, tapping on
the lower half of either number decreases the spread.

5.5.2	Search by Specific Week 
To select a weekly default search period,
tap on Search Specific Week.

The slip will change, offering two diamond menus from which to select your
work week. To set the days of your work week, tap on the Search From diamond.

Select the beginning of your work week here, then tap on the To diamond.

Select a day to be the end of your work week.

5.5.3	Specific Dates of the Month 
If you want to set the period to set dates of the month, tap on the Search 
Specific Dates of the Month.

To select you monthly breakdown tap on the Date Separators diamond for a
picker.

Here, select the dates you want to use for the time spreads. You must place a
check at each beginning and end day.

The time intervals can be changed while in TimeMan outside of Prefs by
tapping on a Date picker, but they will return to the default settings when
TimeMan is opened again. Changing these settings in the Preferences changes
the default settings. 5.6	Rounding Different people have different
policies with regards to how you round your Time entries. This preference
will allow you to round time entries to the nearest x minutes, and will round
up, down or to the nearest interval. If you want more specific (or general)
times, you must change this here.

The choices for rounding options are always round up, always round down, and
round to the nearest interval. Tap on the radio button adjacent to the
selection that suits you needs. Next, adjust the rounding function by tapping
Round To and select the interval,

Tap on the minutes to select the rounding interval.

5.7	Floating Button 
For quick access to TimeMan tasks, you can assign a
floating button to appear in whatever part of the screen you desire. The
floating button displays your current tasks when tapped, and allows you to
access that task slip to start a timer.  To set you floating button
preference, tap on the Floating Button & Popup Lists preference under the
preference main slip.

To adjust the location of the Floating button, tap on Floating button appears
for a popup menu.

If you select nowhere, the button will be deactivated. Upper left, upper
right, lower left, and lower right places the button in this part of the
screen, regardless of what application, built-in feature, or backdrop you are
using. If you select notepad, the button will appear in the built-in NotePad
application. Selecting names puts the button in the built-in names feature.
The backdrop selection puts the button in whatever application you have
chosen for the backdrop. For more information on your built-in NotePad or
Names feature and for the backdrop and how to set your backdrop, refer to
your MessagePad or eMateÍs UserÍs Manual.

5.8	Print Options 
Print Options gives you some control over what is
printed or faxed with your invoices or billings. To access Print Options, tap
Print Options under the preferences main slip. This produces the Print
Options slip.

For either the Consultant Information or Client Information you can tap on
the None or Text Below selections. If None is selected it essentially negates
this feature. If you select Text Below it includes whatever text you insert
in these lines when you print or fax your billings. Owner Info sends the
information under your built-in Owner Info feature of your Newton. Filtered
Clients send the pertinent client information with your invoice, which will
be taken from the built-in Names feature of your Newton. If you select the
Print Signature Checkbox, your signature, as set in the built-in Setup
feature of your Newton, will be sent. For more information on your Setup,
Names, and Owner Info features refer to your MessagePad or eMate UserÍs
Manual.