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Newton Backup Utility Summary

Using this document

This document contains a summary of how to use the Newton Backup Utility. Use this document if you canÕt open the Newton Backup Utility UserÕs Guide.  

Note: Because this document is a text summary with a minimum of illustrations, Apple recommends you refer to the Newton Backup Utility UserÕs Guide instead of this document for complete information on using the Newton Backup Utility.

About the Newton Backup Utility UserÕs Guide

The Newton Backup Utility includes an online userÕs guide located in the Newton Backup Utility folder. This guide is in PDF format and you can open it using Adobe Acrobat Reader. If you donÕt have Acrobat Reader, you can request a copy from Adobe Systems. Call 1-800-272-3623 (US customers only) or contact your local Adobe Systems distributor.


Part 1: Getting Started

About the Newton Backup Utility

With the Newton Backup Utility, you can connect your Apple MessagePad or other Newton PDA to your computer and do the following:

¥ Back up Newton information and store it on your computer.
¥ Install packages (applications, system updates, and so on) on your Newton PDA.
¥ Restore backed-up information to your Newton PDA.

Installation requirements

To use the Newton Backup Utility, you need the following:

¥ A computer using the Macintosh operating system
¥ Software version 7.0 or higher
¥ 4 megabytes (MB) of total RAM
¥ a hard disk drive with 3 MB of available disk space
¥ an available printer or modem port
¥ a serial or AppleTalk cable

Connecting a Newton PDA to your computer

To use the Newton Backup Utility, you connect your Newton PDA to you computer in one of the following ways:

¥ using a serial cable
¥ using an AppleTalk network

Connecting with a serial cable

You use a serial cable to connect your Newton PDA to the printer or modem port on the back of your computer. If you donÕt have a serial cable, you can purchase one from an authorized Apple dealer. The cable has mini-DIN-8 connectors on both ends.

1. Make sure both your computer and your Newton PDA are turned off.

2. Plug one end of the serial cable into the communication port on your Newton PDA.

3. Plug the other end of the serial cable into the printer port or the modem port on your computer.

Connecting over an AppleTalk network

Use a LocalTalk or other type of AppleTalk connection kit to connect your Newton PDA to an AppleTalk network. If your computer is already connected to an AppleTalk network, you need one connection kit. If not, you need two kits.

1. Make sure your computer and your Newton PDA are turned off.

2. Follow the instructions that came with your connection kit to connect the AppleTalk cable to the computer.

3. Plug the AppleTalk cable into the communication port on your Newton PDA.

4. Turn on your computer and choose the Chooser from the Apple menu.

5. Make sure AppleTalk is active.

Installing the Newton Backup Utility

Before your computer can communicate with your Newton PDA, you need to install the Newton Backup Utility on your computer. Follow these steps.

1. Insert the Install 1 disk for the Newton Backup Utility into a floppy disk drive.

2. Double-click the Install NBU icon to open it.

3. Follow the instructions on your screen.

Preparing your computer

Opening the Newton Backup Utility

¥ On your computer, open the Newton Backup Utility folder and double-click the Newton Backup Utility icon.

The Newton Backup Utility window appears on your computer.

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Note: Buttons in the Newton Backup Utility window will be dimmed until you establish a connection from your Newton PDA.

Selecting the type of connection on your computer

The first time you use the Newton Backup Utility, you need to specify how the Newton PDA is connected to your computer.

1. Choose Preferences from the Edit menu.

2. Select the type of connection.

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3. Click OK to save your choices and close the dialog box.

Preparing your Newton PDA

Before you use the Newton Backup Utility, you need to tell your Newton PDA how it is connected to the computer.

Selecting the type of connection on your Newton PDA

1. On your Newton screen, tap Extras.

2. In the Extras Drawer, tap Connection.

A slip appears showing the type of connection currently set for your Newton PDA. 

3. If the type of connection that appears in the slip is not correct, tap ÒConnect viaÓ to change the type of connection.

A list of connection types appears. Choose either Serial or AppleTalk. 

Establishing a connection

After you select the type of connection, you need to establish a connection between your Newton PDA and your computer.

¥ Tap Connect.

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After a few moments, the connection is established and the buttons in the Newton Backup Utility window are no longer dimmed. 

Creating your first backup

After you establish a connection, you can make a backup of information and packages on your Newton PDA and store it on your computer.

1. Click the Backup button in the Newton Backup Utility window.

Because this is your first backup, the Newton Backup Utility creates a full backup of all your Newton information and packages. If you have a storage card inserted in your Newton PDA, information on the storage card is also backed up.

2. Check to see the Backups folder on your computer.

When you back up your Newton PDA, a backup file is created and placed in a folder named Backups. By default, this folder is located in the Newton Backup Utility folder.

Quitting the utility

To end a connection and quit the Newton Backup Utility:

¥ Choose Quit from the File menu.


Part 2: Backing Up and Restoring Information

About backup files

ItÕs important to back up your Newton information. Backup files provide a safe way to store information in case it ever gets lost or deleted by mistake.

With the Newton Backup Utility you can back up all information on your Newton PDA or just selected information.

The first time you create a backup, the Newton Backup Utility backs up all information on your Newton PDA (including any storage cards youÕve inserted) and stores the information in a folder named Backups. 

Inside the Backups folder is a file with a name derived from the ownerÕs name you entered on your Newton PDA. This file contains the latest backup information. If you havenÕt entered an ownerÕs name on your Newton PDA, the file is called Newton PDA.

Backing up cards

When you back up a storage card, a separate backup file is created with the name of the card. If you havenÕt entered a name for your card, the file is called Card. If you back up more than one unnamed card, the backup files are named Card, Card 2, Card 3 and so on.

Previous backups

Every time you back up, the Newton Backup Utility makes a copy of the previous backup file and stores it in a folder called Previous Backups. This folder is located in your Backups folder.

For example, if the ownerÕs name for your Newton PDA is Issac Chen, the Newton Backup Utility creates a file named ÒIssac ChenÕs Newton PDAÓ the first time you back up. The next time you back up, the Newton Backup Utility copies the original file and places it in a Previous Backups folder.

The Newton Backup Utility maintains a current and previous backup file for all information in your Newton PDAÕs internal memory and a current and previous backup file for each storage card you back up.

Creating backup files

Before you begin, make sure your Newton PDA is connected to your computer. For instructions, see Part 1.

1. On your computer, open the Newton Backup Utility. 

2. Establish a connection from your Newton PDA.

3. On your computer, click the Backup button.

A dialog box appears with a list of items to back up. To select an item, click the box next to it until you see an X.

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Note: When you back up your Newton PDA for the first time (no backup file exists), this dialog box doesnÕt appear. Instead, a full backup of the Newton PDA begins as soon as you click Backup.

4. Select the items you want to back up.

5. Click Backup.

Backing up a storage card

You can use the Newton Backup Utility to back up the contents of a storage card.

1. Insert the storage card.

2. Open the Newton Backup Utility and establish a connection.
	
3. Click Backup.

The Backup dialog box appears. The bottom of the dialog box includes a list of cards currently inserted in your Newton PDA. To select an item to back up, click the box next to it until you see an X.

4. Make sure the card you want to back up is selected.

5. Click Backup.

After a few minutes, the card is backed up and a backup file with the name of the card appears in your Backups folder.

Restoring information and packages

If something goes wrong and you lose information on your Newton PDA, you can restore information from the latest backup file on your computer. 

Warning: Restoring replaces information on your Newton PDA with information from a backup file on your computer. Make sure you select the correct information to restore.

Before you begin, make sure your Newton PDA is connected to your computer. For instructions, see Part 1.

1. Open the Newton Backup Utility and establish a connection.

2. Click the Restore button.

3. In the dialog box that appears, choose the file that contains the information you want to restore.

4. Click Open.

You see a list of information and packages that can be restored. You can choose items to restore or restore all the items. To select an item, click the box next to it until you see an X.

5. Select the items you want to restore.

6. Click Restore.

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Information you selected is restored to your Newton PDA. A status window on your computer keeps you informed of the progress.

When the restoration is complete, a message appears on your Newton screen asking you to restart.

7. Tap Restart.

After about a minute, your Newton PDA restarts.


Part 3: Installing Packages

Installing a package on your Newton PDA

A package is a special file that adds features to your Newton PDA. Examples of packages include applications, electronic books, and system updates.

Before you begin, make sure your Newton PDA is connected to your computer. For instructions, see Part 1.

1. Insert the floppy disk containing the package into your computer.

If  the package is already on your computerÕs hard disk, skip this step.

2. On your computer, double-click the Newton Backup Utility icon.

The Newton Backup Utility window appears on your computer.

3. On your Newton PDA, establish a connection.

4. Click the Install Package button.

5. In the dialog box that appears, select the package you want to install and click Open.

The package is installed on your Newton PDA.

Installing a package on a storage card 

You can install packages on a storage card rather than in your Newton PDAÕs internal memory.

1. Insert the card in your Newton PDA.

2. In the slip that appears, select ÒSave new info and packages on this card.Ó

3. Follow the steps described in the previous section, ÒInstalling a Package On Your Newton PDA.Ó 

With ÒSave new info and packages on this cardÓ turned on, the Newton Backup Utility automatically installs packages on the storage card.


Part 4: Troubleshooting

The following are some common problems you may encounter when using the Newton Backup Utility.

An error message appears when I try to install the Newton Backup Utility.

¥ Make sure your computer meets the installation requirements. See ÒInstallation RequirementsÓ in Part 1.

I canÕt establish a connection from my Newton PDA.

¥ Check your connection cables to make sure theyÕre connected properly. See ÒConnecting a Newton PDA to Your ComputerÓ in Part 1.

¥ If youÕre connected via an AppleTalk network, make sure AppleTalk is active. See ÒConnecting Over an AppleTalk NetworkÓ in Part 1.

¥ Make sure youÕve selected the correct type of connection on your computer. See ÒPreparing Your ComputerÓ in Part 1.

¥ Make sure youÕve selected the correct type of connection on your Newton PDA. See ÒPreparing Your Newton PDAÓ in Part 1.

I canÕt choose menu commands or click buttons in the Newton Backup Utility window.

¥ Most menu commands and buttons are dimmed in the Newton Backup Utility until you establish a connection from your Newton PDA. See ÒEstablishing a ConnectionÓ in Part 1.

A backup file was created even though I didnÕt click Backup.

¥ When you connect a Newton PDA that uses an earlier version of the Newton operating system, your Newton PDA is backed up automatically. You donÕt need to click Backup.

I canÕt create a backup file.

¥ Make sure your Newton PDA is connected to your computer. See ÒConnecting a Newton PDA to Your ComputerÓ in Part 1.

¥ Make sure youÕve selected the correct type of connection on your computer. See ÒPreparing Your ComputerÓ in Part 1.

¥ Make sure youÕve selected the correct type of connection on your Newton PDA. See ÒPreparing Your Newton PDAÓ in Part 1.

¥ Make sure you establish a connection from your Newton PDA. See ÒEstablishing a ConnectionÓ in Part 1.

I canÕt locate backup files in the Newton Backup Utility folder.

¥ The Newton Backup Utility does not back up packages on a storage card if youÕre using a Newton PDA with the Newton 2.0 operating system and the storage card is formatted for an earlier version of the Newton operating system. If the storage card is formatted for the Newton 2.0 operating system, packages are backed up.

I canÕt restore backup files created with the Newton Connection 2.0 or 1.0 Kit.

¥ The Newton Backup Utility does not read files created with Newton Connection 2.0 or 1.0. 

I canÕt restore because the most recent backup file is damaged or lost.

¥ Use a previous backup from the Previous Backups folder. See ÒPrevious BackupsÓ in Part 2.

I canÕt restore a backup file because thereÕs not enough memory available on my Newton PDA.

¥ Delete items you no longer use from your Newton PDA and try restoring again.

I canÕt restore a backup file because thereÕs not enough memory available on my  computer.

¥ You may have to increase the amount of memory allocated to the Newton Backup Utility. For more information about increasing memory for an application, see the manual that came with your computer.

When I restore information from a Newton PDA that uses an earlier version of the Newton operating system to a Newton PDA that uses the Newton 2.0 operating system, my To Do list disappears.

¥ You may have set the wrong date on your Newton PDA. Correct the date and try restoring again.

I canÕt install a package.

¥ You may not have enough free storage space on your storage card or Newton PDA. Try deleting packages you donÕt need.

¥ Contact the software publisher to make sure the package is compatible with the Newton 2.0 operating system.

A package I installed on my Newton PDA takes up less memory than on my computer.

¥ Some packages are compressed when you install them on your Newton PDA. The package will work properly.

I canÕt establish a serial connection from my PowerBook or PowerBook Duo.

¥ Choose the Chooser from the Apple menu and make sure AppleTalk is inactive.

¥ Open the PowerBook Setup control panel and make sure Modem is set to Normal.

Copyright 1995 Apple Computer, Inc. All rights reserved. Apple, the Apple logo, AppleShare, AppleTalk, the light bulb logo, LocalTalk, Macintosh, MessagePad, Newton, PowerBook, and PowerBook  Duo are trademarks of Apple Computer, Inc. registered in the U.S. and other countries. Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated, which may be registered in certain jurisdictions.

Updated November 1, 1995